For small businesses that run on Office 365 · Twin Cities, Minnesota

Every company runs differently.Many of the systems underneath don't.

MeulenWorks builds the shared foundation (your records, procedures and screens) inside the Office 365 tenant you already pay for, then plugs AI in as a tool your people direct.

Book a systems review

Illustrative examples. Companies, people and figures shown are fictional.

How it works

Shared foundation.
Apps built per company.

Departments are more alike than they look. The records, procedures and approvals underneath them can share one well-built foundation. The screens on top are built for how your team actually works.

DATA

The record. Yours.

Lists and records
SOPs
Action logs
Orders
Projects

Everything lives in SharePoint lists and Word documents in your Office 365 tenant. People and AI tools read the same records, so nothing depends on one person's inbox or one tool's memory.

MODELS

Plug in. Unplug.

Cloud or local
You pick, switch any time
Boost your efficiency
Swap AI tools, keep the system

Each job gets the AI model that suits it, in the cloud or on your own hardware. Before a new model takes over a job, it runs the same test on your own examples as the current one, side by side. Your records live in your tenant, not inside a model.

APPS

Built for how you work.

Custom live dashboards
AI tools built in
Clear data review and edit

Custom screens and dashboards around your team's real steps, with AI tools where they help and every record open to review and edit.

PEOPLE

Built with you in mind.

Efficient
Adaptable
Personal

The tools prepare the work; people make the calls. Procedures are written so a new hire can follow them, and your team approves what changes.

Your data is stored in your Office 365 tenantSecurity · Access · Ownership · Audit trail

Examples

X in. Y out.
A person approves.

Six companies, six very different screens, one pattern underneath.

Quote desk: an emailed request turned into a priced quote, approved by sales

Fabrication · quoting

Email in.Priced quote out.

Priced from your quoting standard, checked for accuracy, approved by a person.

Lab notebook: test results journaled against a requirement, reviewed by an engineer

Device R&D · verification

Test data in.Traceable record out.

Journaled against the requirement, linked to the test plan and lot, reviewed by an engineer.

Strategy room: a CEO's notes clustered into a market map with sources

Outdoor gear · the CEO's desk

Ideas in.Market map out.

Sunday notes clustered with dealer emails and market reports. The CEO makes the call.

Month-end review: each variance traced to its source before the controller signs off

Distribution · month-end

Numbers in.Reasons out.

Every variance traced to invoices and orders before the controller signs off.

Deck builder: a board deck assembled from existing files, every chart cited

Food brand · marketing

Files in.Board deck out.

Built from the files they already keep, every chart cited, finished in PowerPoint.

Inbox briefing: 214 unread emails sorted into 6 actionables and 15 follow-ups

Molding · back from vacation

214 unread in.6 actionables out.

Sorted by what's important: 6 actionables, 15 follow-ups, the rest filed.

Swipe or scroll sideways for all six.

Illustrative examples. Companies, people and figures shown are fictional.

Try it

Now switch the AI off.

The same six apps with AI off: every record and screen still there

The apps still run.Screens, lists and approvals keep working.

The records stay.Quotes, journals and decisions were written to your tenant, not to the AI.

The SOPs stay.The SOPs the AI built work for you too.

Your company owns the data.
That's your value.
It stays with you.

Start with how your business already works.

Map the work

We walk through the jobs that eat your week: quotes, orders, inboxes, reports. The procedures you already follow become the first SOPs.

Build the foundation

Lists, records and standards set up in your Office 365 tenant, organized the same way across departments.

Add the screens and tools

Custom apps and dashboards on top, with AI tools placed where they save time. Each one is tested on your own examples first.

People approve, SOPs grow

Your team signs off on what goes out and on changes to procedures, so the system keeps up with how you work.

AI models are third-party tools. We choose and configure them carefully; their behavior and their providers' terms sit outside our control, which is why people approve and the records live in your tenant.

AI integration for your business.

Systems review

Fixed fee: $1,500. About two weeks from the first call to a written scope and quote for the build. Credited to the build if you go ahead within 60 days.

Foundation build

Lists, records, SOPs and standards set up in your Office 365 tenant, organized the same way across departments.

Custom apps and AI tools

Screens and dashboards built around your team's steps, with AI tools where they save time, each tested on your own examples first.

Ongoing support

A monthly retainer to keep procedures current, add tools, and switch models as better ones arrive.

Looking for plastic part design, prototypes or reverse engineering? That's MeulenWorks Design & Build.Visit Design & Build →

Engineering-led. Built around how your business runs.

MeulenWorks is built on more than ten years of engineering business systems: MRP, shop-floor layout, value-stream mapping, quoting, inventory and project management. Our favorite thing to build is a system that runs on its own.

That is the approach behind our AI integration work: start from the procedures you already follow, build a foundation your team owns, and add AI where it saves time, with people making the calls.

10+ yearsbehind the work
Office 365your tenant, your data
People approvewhat goes out and what changes

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Tell us what you're working on.

You get a reply with questions or a proposal within two business days.

Every company runs differently.Many of the systems underneath don't.

Shared foundation.
Apps built per company.